Duck Key Bids
Notice of Accepting Bids
NOTICE IS HEREBY GIVEN that on Thursday, April 22, 2021, at 3:00 P.M., the Monroe County Purchasing Office will receive and open sealed bids for the following:
The Sale of Three (3) County-Owned Non-Conservation Density Reduction Lots on Duck Key with a Deed Restriction Prohibiting the Construction of Habitable Space, Monroe County, Florida
|Map ID||Parcel ID Number||Minimum Bid|
Pursuant to F.S. 50.0211(3)(a), all published competitive solicitation notices can be viewed at www.floridapublicnotices.com, a searchable statewide repository for all published legal notices. Requirements for submission and the selection criteria may be requested from DemandStar by Onvia at www.demandstar.com OR www.monroecountybids.com. The Public Record is available at the Monroe County Purchasing Office located at The Gato Building, 1100 Simonton Street, Room 2-213, Key West, Florida.
All Bids must be received electronically by the Monroe County Purchasing Office before 3:00 p.m. on April 22, 2021. Bid deposits shall be submitted to the Monroe County Purchasing Office, 1100 Simonton Street, Room 2-213, Key West, Florida 33040.
Pursuant to Monroe County Resolution 122-2021, the Board of County Commissioners have approved the sale of three (3) County-Owned Non-Conservation Density Reduction lots. The lots will be sold to the highest responsive bidder and will require the execution and recording of a deed restriction that prohibits the construction of habitable space as part of the County’s Density Reduction Program. The deed restriction will also state that the Restricted Parcel will have no development rights that may be transferred off, or onto, the Restricted Parcel. Additionally, the Restricted Parcel shall not be eligible for use as a land dedication parcel or lot aggregation parcel for purposes of the ROGO/NROGO allocation system. The Restricted Parcel shall be worth zero (0) points for land dedication or lot aggregation. The Declaration of Restriction of Future Development that the successful Bidder will be required to execute at closing may be viewed here.
The County will convey the parcel by Statutory Quit Claim Deed pursuant to Florida Statute 125.411. A sample of the Quit Claim Deed may be viewed here.
All Bidders are encouraged to familiarize themselves with the Monroe County Land Development Code, especially Monroe County Land Development Code Section 130-83 and the definitions contained in Monroe County Land Development Code Section 101-1.
A minimum bid is required and a bid deposit of 10% of the bid shall be submitted.
The successful bidder is responsible for paying all closing costs and attorney fees associated with the transaction. The Closing Costs to be paid by the successful Bidder will include, but may not be limited to the following estimated fees:
- Settlement Fee of $500.00
- Seller’s attorney fees of $475.00
- Documentary Stamps, estimated to be calculated at .007 mils (sale price x .007)
- Recording Fees of $95.00
The Bidder should be aware of these costs and note that the Bid submitted is exclusive of these fees.
No conditional Bids will be accepted.
Bidder shall complete one Bid Proposal per parcel. Bids referencing multiple Parcel IDs will be rejected. All bids must be submitted by following the procedure outlined below:
Form and Style of Bids
The complete bid proposal consists of:
Each form must be properly filled out, executed, and submitted as the Bid Proposal.
Bidders shall photocopy documents included in the Bid Proposal Package.
All bids shall be submitted on the Bid Form.
- All blanks on the Bid Form shall be filled in with ink or by a typewriter.
- Where so indicated on the Bid Form, sums shall be expressed in both words and numerical figures, and in case of discrepancy between the two, the amount written in words shall govern.
- Any interlineations, alteration, or erasure must be initialed by the signer of the Bid.
- Signature of the Bidder: The Bidder must sign the bid forms in the space provided for the signature. If the Respondent is an individual, the words “doing business as ____________”, or” Sole Owner” must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name, and the words “Member of the Firm” should be written beneath such signature. If the Bidder is a corporation, the title of the officer signing the Bid on behalf of the corporation must be stated along with the Corporation Seal Stamp, and evidence of their authority to sign the Bid must be submitted. The Bidder shall state in the bid the name and address of each person having an interest in the submitting entity.
Each Bidder shall ascertain prior to submitting the Bid that all Addenda issued was received, and shall acknowledge receipt of any issued Addenda in the Bid.
All requests for clarification shall be in writing and may be emailed to Scull-Paunece@monroecounty-fl.gov, faxed to 305-292-3516, or mailed to The County Attorney's Office, Attn: Paunece Scull at P.O. Box 1026, Key West, Florida 33041-1026. If necessary, responses will be posted below.
Mailed, emailed, or faxed questions for clarification will be accepted up to ten (10) calendar days before the opening date. Responses will be issued by addendum up to five (5) calendar days prior to the date for receipt of Bids except for an Addendum withdrawing the request for Bids or one which includes the postponement of the date for receipt of Bids.
Copies of Addenda will be made available for inspection at the County Attorney’s Office.
Each Bid shall be accompanied by a Bid Deposit made payable to Monroe County Board of County Commissioners, in the amount of ten (10) percent of the Bidder’s submitted Bid price. The Bid Deposit shall be in the form of a certified check or cashier’s check and received by the Monroe County Purchasing Office, 1100 Simonton Street, Room 2-213, Key West, Florida on or before 3:00 p.m. on April 22, 2021.
Bidder must complete the Bid Deposit Form.
The Bid Deposit shall be sealed in a separate envelope and marked Bid Deposit.
The Bid Deposit will be held by the Monroe County Clerk of Court.
The Bid Deposit constitutes a pledge by the Bidder to enter into a contract with the County on the terms stated in the Bid. The Bid Deposit of the successful Bidder will be retained until closing and will be credited to the Buyer against the purchase price at closing. If the successful Bidder fails to execute and deliver the Contract, the County may annul the Notice of Award and the amount of the Bid Deposit of that Bidder shall be forfeited to the County not as a penalty, but as liquidated damages.
The Bid Deposit of any Bidder whom the County believes to have a reasonable chance of receiving the award may be retained by the County until (a) the contract has been executed, or (b) the ninety-first (91st) day after the Bid opening, or (c) all Bids have been rejected.
Submission of Bids
One (1) electronic copy of each response shall be submitted. The response shall be submitted in accordance with the Notice of Accepting Bids, on or before 3:00 P.M. local time April 22, 2021. Responses will be received until the date and hour stated in the Notice of Accepting Bids.
Responses shall be submitted to Monroe County via email to OMB-BIDS@monroecounty-fl.gov not later than the time and date indicated in the Notice, or any extension thereof made by Addendum. Responses/Bids received after the time and date for receipt of Bids will not be considered.
If your response/bid submission is larger than 25MB or is otherwise rejected or undeliverable, please follow the instructions as set forth in the Notice and contact firstname.lastname@example.org in a timely manner and in advance of the bid opening to allow for accommodations for delivery of the response. Responses/Bids that exceed 25MB will not be delivered due to the file size. It is the Respondent's sole responsibility to ensure that their response is timely delivered and waiting until the bid opening to address or confirm delivery of the response/bid submission will result in your response/bid being rejected. Please allow sufficient time to ensure that your response/bid does not exceed 25MB prior to the bid opening or allow sufficient time for accommodations for delivery of the response/bid prior to the bid opening by emailing email@example.com. The County is not responsible for delivery errors due to the file size. Please submit your confidential financial information in a separate email.
Please do not mail or attempt to deliver bids in person as they will not be accepted or considered. However, Bid Deposits shall be mailed as follows:
- In the upper left-hand corner, place the Bidder's name and address.
- In the center of the envelope, put the following:
Monroe County Purchasing Department
1100 Simonton Street, Room 2-213
Key West, FL 33040
3. In the lower left-hand corner, put the following:
The Sale of Three (3) County-Owned Non-Conservation Density Reduction Lots
on Duck Key with a Deed Restriction Prohibiting the Construction of Habitable Space
To be opened: April 22, 2021 at 3:00 P.M.
The Respondent shall assume full responsibility for timely delivery via email to OMB-BIDS@monroecounty-fl.gov and by mail for the bid deposit.
Oral, telephonic, telegraphic, and faxed Responses/Bids are invalid and will not receive consideration. Only the bid deposit will be accepted via mail or in person.
If the bid deposit is sent by mail or courier, the sealed envelope as identified above shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof and sent to the address above.
Modification or Withdrawl of Bids
Prior to the time and date designated for receipt of Bids, any Bid submitted may be modified by notice in writing to Monroe County Purchasing Department at the place designated for receipt of Bids. The modified bid shall contain all information required in the original bid and shall be labeled “Modified Bid – “The Sale of Three (3) County-Owned Non-Conservation Density Reduction Lots on Duck Key with a Deed Restriction Prohibiting the Construction of Habitable Space” and sent as allowed in the original Bid.
Bids may be withdrawn in writing only and must be received prior to the time of opening. Withdrawn Bids may be resubmitted up to the time designated for the receipt of bids provided that they are then fully in conformance with these Instructions to Bidders.
A Bid Deposit shall be in an amount sufficient for the Bid as modified or resubmitted.
No conditional, modified, or qualified bids will be accepted. Bidders are to comply with the instructions on the Bid Forms, and not make any changes to them.
Opening of Bids
The opening of properly identified Bids received on time will be held virtually, by the Monroe County Purchasing Department, via the internet, at 3:00 P.M., on April 22, 2021. You may call in by phone or internet using the login information below and contained in the Notice of Accepting Bids:
Join Zoom Meeting
Meeting ID: 4509326156
One tap mobile:
+16465189805,,4509326156# US (New York)
+16699006833,,4509326156# US (San Jose)
Dial by your location:
+1 646 518 9805 US (New York)
+1 669 900 6833 US (San Jose)
Any Bid not received by the Purchasing Department on or before the deadline for receipt of bids designated will not be considered and may be returned unopened.
The Bids will be reviewed and the highest responsive Bid for each Parcel ID will be presented to the Board of County Commissioners at the May 19, 2021 meeting at the Harvey Government Center, 1200 Truman Avenue, Key West, FL 33040, for approval.
All Bids shall remain open for ninety days after the date designated for receipt of Bids.
Award of Contract
The highest responsive Bid for each Parcel ID will be presented to the Board of County Commissioners for acceptance of the Bid. The Board reserves the right to reject any and all Bids.
If the contract is awarded, the County Attorney’s Office will issue the Notice of Intent to Award to the successful Bidder within ninety days after the date of receipt of bids. The County reserves the right to return all Bids, not make any awards, or cancel the sale.
Notice of Intent to Award
Execution of Contract
Upon Notice of Intent to Award by the County, all Bid material shall be incorporated as terms of the sale and the closing will be conducted by the County’s designated agent within 60 days of the approval of the recommended bid award by the Board of County Commissioners.
The successful Bidder must execute the Declaration of Restriction of Future Development at closing.
The successful Bidder will be responsible for paying attorney fees and all costs associated with the closing, in addition to the Bid price.
In the event that the Bidder does not comply, the County may cancel the Award of Contract and select the next responsive bidder or reject all bids.
Any Bidder/Respondent/Proposer who claims to be adversely affected by the decision or intended decision to award a contract shall submit in writing a notice of protest, which must be received by the County within seventy-two (72) hours or three (3) business days, whichever is less, after the posting of the notice of the decision or intended decision on DemandStar. Failure to timely protest within the times prescribed herein shall constitute a waiver of the ability to protest the award of the contract unless it is determined that it is in the best interest of the County to do so. A formal written protest may be submitted in writing and must be received by the County Attorney’s Office seventy-two (72) hours or three (3) business days prior to the Board of County Commissioner’s meeting date in which the award of the contract by the Board of County Commissioners will be heard. The only opportunity to address protest claims is before the Board of County Commissioners at the designated public meeting in which the agenda item awarding the contract is heard.
In accordance with the Rules of Debate as set forth in the Monroe County Board of County Commissioners Administrative Procedures, the Bidder/Respondent/Proposer that filed the protest is responsible for providing the Clerk with his/her name and residence prior to the agenda item to award the contract being called in order to preserve their opportunity to be heard on this matter. An individual has three (3) minutes to address the Commission and a person representing an organization has five (5) minutes to address the Commission. The Board of County Commissioners' decision to award the contract is final and at their sole discretion.